Hiccups in music? Customers don’t know where to go? For some, interruptions to your wedding flow are a nightmare, and we’re here with tips to make sure things are going well on your wedding day.

There are worse, of course, then a broken stream on your wedding day. But if your dream is a party that hits from start to finish, there are things you can do to make things go further. What exactly do I mean? I mean, the events stay on schedule, the traditions run smoothly, playlists and music change from one mood to another. All without abrupt stops or advance notice.

A wedding with “Perfect Flow” is a wedding where all the events took place without any effort. Without anyone registering. Without any correction of the music, the deadlines, the service or the pleasure of the feast. And in my personal opinion, this is the dream wedding.

Our friends at Be Inspired PR have brought in some wedding professionals to give you an insight into how to get your wedding moving seamlessly. DJ Malike (who helped us overcome our first dance nervousness), Lisette OC Photography and Wedding Sitter share their best tips below. Plus, a little first-hand tip from them!

Hire a planner or coordinator!

“I can’t stress enough that a wedding coordinator is the most useful provider to have your wedding day if you want the calendar to run smoothly. As a photographer, I have to be the coordinator when you haven’t been hired, and it makes my job a lot harder to have to make sure that every event of the day starts and ends when it’s meant to!”

Be strategic in your site options.

“In addition to hiring a professional to facilitate the course of your day, there are a few other logistical aspects that you can plan in advance. Reduce travel time by choosing a standby location near the place. Speaking of places, the place where you can prepare and organize the ceremony and reception in one place is ideal for a stress-free day.”

Organize playlists aimed at your guests.

“A good reading list that attracts the attention of your guests speaks volumes. I love it when I drop songs that my couples have specifically told me their guests would like. I literally look at them and wait for their reactions. It can be a cool background song of the year that all your college friends graduated from, or a song that evokes an inner joke with your cousins. It’s just an easy way to keep the mood, be it for a kick-off, cocktail or dinner. Your guests feel connected to the event.”

Organize a relaxing cocktail party.

“Speaking of cocktail music, cocktail time is the key to filling this period between the ceremony and the reception. While taking beautiful photos, you can always be a great host by taking guests from the ceremony to your cocktail. Cold music that sets the tone or even makes you sing will help you relax you. Don’t forget the appetizers and a few drinks to make the wait fun. Guests will not even realize that they are waiting for you as husband and wife, while catching up with old friends and family members and taking selfies under laughter.”

Informative signaling is always a good idea.

“It is possible to have signage that will help to direct guests and give them a beautiful appearance. We recommend a signage to take your guests to the aperitif time and then to the reception. You can also specify the photobooth and restaurants and drinks destinations, so there are plenty of options!”

Batch your formalities together.

“Although all your guests are here to celebrate, we know that there are some formalities that we have to go through. There’s a delicate balance between doing too much back-to-back, interrupting the flow of the night, and going through the events seamlessly. I always suggest bundling the formalities. For example, if you give your speeches after dinner, then you can also go straight to the cup of the cake while having everyone’s attention. The bonus here is that you have more time to mingle with your guests without having to cut them for the next event. Three formalities at once work better.”

Keep your guests well fed, well hydrated and provide enough toilets.

“Hungry and thirsty wedding guests can absolutely interrupt the flow of the wedding while anxiously looking for supplies. Long queues for the bathroom? This will keep guests away from the dance floor and special moments. By ensuring that your guests are well looked after, you will avoid unforeseen interruptions of special care.”

Guests can enjoy a signature cocktail at the bar.

“Everyone likes a good selection of bars at a wedding, but no one likes to wait too long for a drink. This can really hold back the party and prevent the night from going down. A creative and fun suggestion would be to have one or two signature cocktails that can make ordering easier and keep the dance floor crowded. When a person remembers that he needs a new drink, it reminds others of this! But your drink menu will keep the flow and also make your bartender happy. In addition, guests will love the touch, because who does not like a themed drink?”

Be smart in planning your reception to get things done.

“Decide what kind of dinner you want, whether it’s a dish or a buffet, depending on how many guests you have and how much time you have. Keep the toasts to a minimum, i.e. the best man and the bridesmaid only because they are so diverse in time.”

Direct the smallest guests to a table that is “only for children”.

“Give the children’s table a fun by presenting pre-ordered snacks and drinks, as well as personal cutlery with gift bags full of exciting goodies. You can also do activities such as creating a card for the bride and groom to keep the children busy during speeches and other moments of rest.”

Keep that ALREADY synced.

“Imagine a DJ announcing the cutting of the cake, but the caterer did not prepare the cutlery. Or the DJ announces the toasts, but the champagne was not poured. Or, wait, the photographer was not informed about any of these events, and you were in the green room eating and did not record any of them. Yes, terrible I know. The biggest key is to make sure everyone is on the same wavelength. Hiring a planner can help tremendously. You can also make sure that you hire a really well-organized and communicative DJ or MC who will work well with the rest of your supplier team.”

Leave a Reply

Your email address will not be published.